Your personal data - what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by [the General Data Protection Regulation 2016/679 (the “GDPR”)].
Who are we?
Clarendon Trust is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
How do we process your personal data?
Clarendon Trust complies with its obligations under [the GDPR] by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
What is our legal basis for processing your personal data?
Under Article 6 Para 1(f) of the GDPR gives us a lawful basis of processing data where;
“processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child”
Under Article 9 Para 2(d) of the GDPR we are permitted to process sensitive data when it is;
“carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes”
The legitimate activities are stated in the following section.
We use your personal data for the following purposes: -
For the pastoral team - to provide pastoral care to attendees of Emmanuel (part of Clarendon Trust)
For staff administrators;
to manage our employees and volunteers.
If you are an Emmanuel member, to administrate your records.
To inform individuals of news, events, activities and services running at the Emmanuel (part of the Clarendon Trust)
If you volunteer, to enter your data onto ChurchSuite, to manage and send out rotas.
If you join a small group, to enter your data onto ChurchSuite and details given to your group leader.
If your child/children attends Emmanuel Kids or one of the Emmanuel Youth groups, to enter data in ChurchSuite for news, emergency contact and safeguarding purposes.
For events you have signed up for, to keep you updated of programme, speakers and any practical aspects.
To process gift aid applications.
Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with Clarendon Trust employees and select volunteers. We will only share your data with third parties outside of the Clarendon Trust with your consent.
How long do we keep your personal data?
We keep your data for no longer than reasonably necessary. We will process your data as long as you are a member of the church or are in regular contact with the church. E.g. Sunday services, volunteering and/or small groups.
If you resign from membership or are no longer in regular contact with us, we will retain your data for a maximum of 1 year unless you specifically request for your data to be deleted earlier.
We use automated processing to help inform our decision regarding this.
Your rights and your personal data
Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which the Clarendon Trust holds about you;
- The right to request that the Clarendon Trust corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Clarendon Trust to retain such data;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to lodge a complaint with the Information Commissioners Office.
From time to time, we make use of automated processing to help us with understanding the needs of the church, event planning, managing and reviewing data, provide better pastoral care and help us meet various legal requirements.
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries or complaints, please in the first instance contact the data protection officer (Christian Finer) at firstname.lastname@example.org .
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/cont... or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
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What are cookies?
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To find out more about cookies, including how to see what cookies have been set and how to block and delete cookies, please visit www.aboutcookies.org/
Emmanuel Church Cookies
We use our own cookies to recognise you when you visit our website. This means that we can track usage information across the areas of this website. In addition to our own cookies, we work with various reputable companies to help us analyse how the website is used, and to optimise our website to deliver the best possible experience.
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We think it’s important that you are able to control the collection of data relating to your use of this website, and have therefore made sure that you can opt out of any personal data collection using cookies or other technologies as set out below.
You can use the settings within your browser to control the cookies that are set on your computer or mobile device. However, please be aware that cookies are important to many aspects for the site – if you set your browser to reject cookies, you may not be able to enjoy all of the features of the site. To find out how to see what cookies have been set and how to reject and delete cookies, please visit www.aboutcookies.org.
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